We're funding the development of new advanced bioimaging tools and technologies. Researchers who use bioimaging and technology developers will work together to create the bioimaging resources we need to answer ambitious research questions.
This award will fund teams of technology developers and users to create novel bioimaging tools at the cell-tissue scale. Successful teams will develop technologies that answer ambitious research questions or that overcome barriers to bioimaging work in low-resource settings.
If you are disabled or have a long-term health condition, we can support you with the application process.
The call supports ambitious technology development programmes led by proficient and diverse teams. Awarded teams will develop tools and technologies to overcome barriers to progress in bioimaging. Specifically, they will advance technologies to investigate biological phenomena at the cell-tissue scale. Potential areas of interest include, but are not limited to:
- Cell atlasing – how can novel bioimaging technologies and their combination with other omics help identify all cell types at the molecular level?
- Connectomics – how can novel bioimaging technologies pave the way to a full map of the neuronal connections in the mammalian brain?
- Dynamic biology – how can novel technologies improve temporal resolution in bioimaging to advance our understanding of how organisms function, adapt and respond to their surroundings?
- Systems – how can novel bioimaging technologies allow the characterisation of dynamics and structure of complete biological systems?
- Imaging data handling – novel data management strategies are needed to simplify image acquisition, analysis and data sharing. New tools are needed to support the integration of bioimaging data with other types of biological information.
- Overcoming barriers to bioimaging in low-resource settings – how can novel or existing technologies be adapted to advance discovery research in low-resource settings?
Areas considered out of scope for this call include, but are not limited to:
- Projects aimed exclusively at building capacity by disseminating existing technology – projects must be centred around the development of novel bioimaging technology
- Projects focused on the development of imaging technology purely for medical screening and diagnostic purposes
We believe that the best way to achieve technological innovations to answer biological questions is to develop them in collaboration with the researchers who will use them. Therefore, a key criterion for selection will be for teams to include both technology developers and researchers using bioimaging technologies to answer important discovery research questions.
The teams must aim to make a major contribution to the field of bioimaging by developing novel tools that will either:
- advance the current state-of-the-art standards in bioimaging, or
- significantly lower barriers to bioimaging in low-resource settings
The teams and their technological innovations must be guided by a research question that aims to improve understanding of human life, health or wellbeing.
The Bioimaging Technology Development Awards will be run and assessed in two phases:
- Foundation phase: initially, successful applications to this funding call will be funded for 1.5 years.
- Scale-up phase: 12 months into the foundation phase, funded programmes will be invited to apply for the scale-up phase in a closed competitive funding call. Programmes that are successful for the scale-up phase will be able to request support for up to 6.5 additional years.
Lead applicant
You must be able to demonstrate that you can drive and lead a substantial collaborative research programme focused on technology development. Moreover, you must have the following:
- international standing as a leader in your field
- experience of leading innovative and creative research
- a track record of managing and training others
You must be able to contribute at least 20% of your research time to the programme.
At the point of application, you should have a permanent, open-ended or long-term rolling contract, or the guarantee of one. The contract should not be conditional on receiving this award.
Your salary must be paid by your administering organisation for the duration of the award. If you are based in a low- or middle-income country, you can ask for a contribution to your salary if you hold a permanent, open-ended or long-term rolling contract that states that you have to get your salary from external grant funding.
If you have less than three years remaining on your contract at the point of application, you must have secured your next position at an eligible organisation and provide a letter of support from them.
Coapplicants
Coapplicants can be at any career stage and based anywhere in the world apart from mainland China.
Each coapplicant must make a significant and essential contribution to the research proposal. For example, designing the research, writing the application and/or managing the programme. They must be able to contribute at least 20% of their research time to the programme.
Coapplicants must be based at an eligible organisation that can sign up to our grant conditions.
The organisation can be a not-for-profit or a commercial organisation. A not-for-profit organisation could be a:
- higher education institution
- research institute
- non-academic healthcare organisation
- charity or social enterprise
Coapplicants can request their salary if they have a permanent, open ended or long-term rolling contract that states they have to get salary recovery from external grant funding, or they are employed by a charity, social enterprise or commercial organisation. The amount they request must be proportionate to the time they will spend on the grant.
Coapplicants without a permanent, open ended or long-term rolling contract can only request salary in the following circumstances:
- If they will spend at least 80% of their time on this grant, they can request their full salary. Their post does not need to be underwritten and can be contingent on the application being successful.
- If they will spend less than 80% of their time on the grant, they can request salary proportionate to the time they will spend on the grant. The host organisation must guarantee space and salary support if they cannot get it from other sources for the period of time they are working on the grant. Their post cannot be contingent on the application being successful.
- Are employed on the award as postgraduate research assistants. If they are to spend 100% of their time on the award, their post does not need to be underwritten by the host organisation and can be contingent on the application being successful.
Alternatively, coapplicants may get their salary through employment on another grant or from their employer.
Coapplicants can be based in the same or in different organisations, and come from any discipline, but their added value to the team must be clear.
Team size will depend on the proposed research. For the initial application, the team must include between 3 to 5 applicants. This includes the lead applicant. During the foundation phase, funded teams may identify additional coapplicants, for example to cover potential expertise gaps. In this case, it will be possible to expand the size of the team for the scale-up phase. Teams can include a a maximum of eight applicants for the scale-up phase, including the lead applicant.
Time spent away from research
You can apply if you've been away from research (for example, a career break, maternity leave or long-term sick leave). We'll allow for this when we consider your application.
Other Wellcome awards
There are no restrictions on holding other Wellcome awards.
What's expected of your administering organisation
The lead applicant must be based at an eligible administering organisation that can sign up to our grant conditions.
It must be in one of the following:
- UK
- Republic of Ireland
- a low- or middle-income country (apart from India and mainland China)
It must be a not-for-profit organisation. It can be one of the following:
- higher education institution
- research institute
- non-academic healthcare organisation
- charity or social enterprise
We expect organisations based in the UK to meet the responsibilities required by the Concordat to Support the Career Development of Researchers for institutions, managers and researchers.
Any organisation with Wellcome funding that is based outside the UK is expected, at a minimum, to follow the principles of the Concordat.
We also expect your administering organisation to:
- Guarantee that the space and resources you need have been agreed and will be made available to you from the start date through to the end date of your award.
- Explain how your research fits with the strategic aims of the organisation.
- Give you, and any staff employed on the grant, ten days a year (pro rata if part-time) to undertake training and continuing professional development (CPD) in line with the Concordat. This should include the responsible conduct of research, research leadership, people management, diversity and inclusion, and the promotion of a healthy research culture.
- Provide a system of onboarding, embedding and planning for you when you join the organisation and/or start the award.
If your administering organisation itself receives core Wellcome funding, a Bioimaging Technology Development Award should not replace or lead to a reduction in existing or planned core support for your team.
Teams will be expected to align to the principles of equitable partnerships and actively promote a diverse, inclusive and supportive research environment within the team and across the host organisations.
Cost breakdown
Your application must include a detailed cost breakdown for the foundation phase (the first 1.5 years of the programme), which cannot exceed £500k. You will also need to include an approximate, high-level estimation of costs for the subsequent scale-up phase as a separate table in your proposal section. This indicative budget for the scale-up phase will be considered flexible since teams will be allowed to add collaborators or amend their initial cost estimate when applying for the scale-up phase. You will need to justify costs in your application – please refer to the 'What we offer' section on this page for more detailed information on allowed costs.
Programmes that are selected for the foundation phase will be required to activate their award within two months of receiving their award letters.
Assessment criteria
The proposal should summarise the body of work that will be carried out in the two phases of the project (foundation and scale-up) with an emphasis on how the work carried out in the first 1.5 years will increase feasibility of the work planned for the scale-up phase. This could include expanding the team and refining the programme of work, as well as gathering preliminary data as proof of concept.
One year after the start of the foundation phase, teams will be invited to submit a scale-up proposal which should provide details of the body of work that will be carried out during the scale-up phase. Scale-up applications should also indicate how the initial plans might have changed or evolved based on the outcomes of the foundation phase.
Both the foundation and scale-up Bioimaging Technology Development Awards will be assessed on three key criteria, which will be scored independently and weighted as follows:
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Proposal (50%)
- In this section you will be asked to provide details on the aims and key deliverables of the programme, background and justification, details of planned activities and a timetable/milestones.
- This section should also articulate the relevance of the proposed technology in terms of the added value that it will bring to specific research communities and potential plans for promoting or disseminating the technology.
-
Team (25%)
- We will review:
- your research outputs and contributions to the research community
- your previous contributions to, and plans for, developing team members and other researchers
- how the programme will be managed and led
- Each applicant should complete this section by highlighting skills and experience that are relevant for the proposed programme.
- We will review:
-
Research Environment (25%)
- We will review:
- how your research environment(s) will support you with the proposed plans
- your experience of, and plans for, contributing to a positive and inclusive research culture
- We will review:
Duration of award: Up to 8 years, including an initial foundation phase of 1.5 years.
Lead applicant
If you are based in the UK or Republic of Ireland, you cannot ask for your salary.
If you are based in a low- or middle-income country, you can ask for a contribution to your salary if you hold a permanent, open-ended or long-term rolling contract that states that you have to get your salary from external grant funding.
The amount we pay will be proportionate to the time you contribute to the award, for example if you contribute 30% of your time to the award we will fund 30% of your salary.
You will have to contribute at least 20% of your research time to this award.
Your host organisation must confirm:
- that your employment contract states you must get salary recovery from external grant funding
- that they will underwrite the salary and post for the period of time that you will be working on the grant.
Coapplicants
If any coapplicant employed on your grant holds a permanent, open-ended or long-term rolling contract that states that they have to get their salary from external grant funding, you can ask us for a contribution to their salary in your application.
The amount we pay will be proportionate to the time they contribute to the award, for example if they contribute 30% of their time to the award we will fund 30% of their salary.
They will have to contribute at least 20% of their research time to this programme.
Your host organisation must confirm:
- that the coapplicant’s employment contract states they must get salary recovery from external grant funding
- that they will underwrite the salary and post for the period of time that the person will be working on the grant.
Staff working on your programme
We will cover the salary costs of all staff, full or part-time, who will work on your grant.
Staff members may include:
- research assistants or technicians employed on your grant
- specialist service staff, for example data analysis, fieldwork and clinical studies
- project manager, if you have multiple applicants on your programme
- support if you or a member of staff employed on your grant is disabled or has a long-term health condition – see 'Disability-related adjustment support'.
Teaching buyout
If you’re a humanities and social science researcher, you can ask for funds for research or teaching replacement to cover the cost of a temporary replacement lecturer. You must retain at least a 10% commitment to teaching.
Costs:
- can cover up to 33% FTE of your contracted time
- are usually for a person at a more junior level than the postholder
- can be spread across the full period of the grant.
If you already get buyout costs from another grant (funded by Wellcome or elsewhere), you can ask us for this cost, but only for the period of time on your award when you won't receive buyout costs from another grant.
You must provide a letter from your employing organisation, confirming that your contract includes a teaching commitment. You should include this in your grant application.
PhD fees
We do not provide studentships on this award. But if applicants employ a research assistant for the scale up phase, they can ask for the costs to cover their PhD/Research Masters fees. Each applicant can ask for fees for up to two research assistants or technicians in total on the grant, to a maximum of eight per team. Early-career applicants (up to and including holders of early-career fellowships) may not supervise a PhD student alone but can be a co-supervisor with a mid-career or established colleague.
We will only pay the international student fee rate for low- and middle-income nationals who are registered to study for a PhD in a high-income country. In all other situations, we will pay staff fees where available, or home student fees.
Staff salaries should be appropriate to skills, responsibilities and expertise. You should ask your host organisation to use their salary scales to calculate these costs, which should include:
- basic salary
- employer’s contributions, including any statutory obligations (for example, National Insurance contributions if you’re based in the UK) and pension scheme costs
- Apprentice Levy charges for UK-based salaries
- any incremental progression up the salary scale
- locally recognised allowances such as London allowance.
You should allow for salary pay awards during Year 1. If the pay award is not yet known, applicants should use the International Monetary Fund inflation rate, selecting the ‘inflation, average consumer price’ option as an indicator.
From Year 2 onwards, you should use your organisation’s current pay rates. We’ll provide a separate inflation allowance for salary inflation costs.
Read about the responsibilities of grantholders and host organisations for people working on a Wellcome grant.
If you have named people on your grant whose salaries will be funded by Wellcome, you can ask for visa or work permit costs to help them take up their posts at the host organisation. You can also ask for:
- visa costs for the person's partner and dependent children
- essential associated costs, such as travel to attend appointments at a visa application centre or embassy, and essential English language tests
- Immigration Health Surcharge costs for the person, their partner and dependent children if they will be in the UK for six months or more.
If you or a member of staff working on your grant is disabled or has a long-term health condition, you can ask for adjustment support to help you carry out your project.
Costs can include, but are not limited to:
- additional costs for staff to help with day-to-day activities related to your project
- assistive technology to help use computers, research equipment or materials – for example, text to audio software
- care costs for assistance animals if you need to travel.
We will not pay for capital or building costs, such as access ramps.
You can ask for these costs if your government and/or employer:
- does not cover any of the costs
- only covers some of the costs (if they do, we will only meet the shortfall).
The costs we provide must not replace the support you may get from the government or your organisation, who are responsible for providing these costs.
If you don't know what these costs are now, you can ask for them after we've awarded your grant.
You can ask for costs to cover the following types of training.
Continuing professional development and professional skills training
You can ask for a contribution towards these costs.
Types of training can include:
- research leadership, professional and people management skills
- career development support
- responsible conduct of research
- diversity and inclusion
- promotion of a healthy research culture
- understanding and reducing the environmental impact of research.
We expect your host organisation to provide and fund this training. However, if these types of training are not available, or the quality is inadequate, you can ask for up to £500 a year for you and each member of staff employed on your grant who will be:
- in a post of 12 months duration or more only and
- working on Wellcome funded awards for at least 50% full time equivalent.
You will need to justify these costs in your application.
Research skills training
You can ask for costs to cover training for the technical and research skills you need to deliver your proposed research.
You can ask for whatever research skills training you need for you, and each member of staff employed on your grant, who will be:
- in a post of 12 months duration or more only and
- working on Wellcome funded awards for at least 50% full time equivalent.
You will need to justify these costs in your application.
We will pay for the materials and consumables you need to carry out your project, including:
- laboratory chemicals and materials (for example reagents, isotopes, peptides, enzymes, antibodies, gases, proteins, cell/tissue/bacterial culture, plasticware and glassware)
- project-specific personal protective equipment (PPE) that is above the standard expected for the setting
- printing associated with fieldwork and empirical research
- associated charges for shipping, delivery and freight.
You can ask for funds to buy animals if they are essential to your project. We will also fund the charge-out rates for animal house facilities if your organisation uses full economic costing methodology. These costs include:
- running costs (including animal maintenance, any experimental procedures, licences and relevant staff training)
- appropriate estates costs
- cage and equipment depreciation costs, but not building depreciation costs.
We may not pay the full charge-out rate for an animal house facility if we've provided significant funding towards the infrastructure and/or core support of the facility.
If your organisation does not use full economic costing methodology to establish charge-out rates for animal house facilities, you can ask for funds to cover:
- the cost of buying animals
- running costs (including animal maintenance, any experimental procedures, licences and relevant staff training)
- staff costs, for example, contributions towards the salaries of animal house technicians.
We will not provide estates or depreciation costs.
Equipment purchase
You can ask for basic items of equipment that are essential to your research project.
Costs may include purchase, delivery, installation, maintenance and training, where necessary.
We will cover VAT and import duties if:
- the usual UK exemptions on equipment used for medical research don’t apply
- you’re applying from a non-UK organisation, and you can show these costs can’t be recovered.
You can also ask for specialised equipment if:
- it is essential to the success of the proposed research project
- it is not available at your host organisation or through collaboration, and
- you’ll be the main user and have priority access to the equipment.
If a complete piece of specialised equipment costs £100,000 or more, we expect a contribution of at least 25% of the total costs, including maintenance, from the host organisation or another source. In some cases, we may expect a larger contribution. We’ll discuss this with you after we’ve assessed your application. Contributions can include benefits in kind, such as refurbishment or the underwriting of a key support post.
Multi-component items must not be broken down into component parts to avoid this contribution.
Equipment maintenance
We will cover maintenance costs for equipment if:
- you are requesting it in your application
- it is existing equipment that is:
- funded by us or another source
- essential to the proposed research project
- cost effective and environmentally sustainable to keep maintaining it.
We won’t cover maintenance costs for equipment if there is a mechanism in place to recoup these costs through access charges.
Computer equipment
We will cover the cost of one personal computer or laptop per person up to £1,500.
We won't pay for:
- more expensive items, unless you can justify them
- installation or training costs.
You can ask for the cost of access to shared equipment, facilities or services if they’re essential to your project.
These may include materials and consumables, plus a proportion of:
- maintenance and service contracts
- staff time costs for dedicated technical staff employed to operate the equipment or facility.
We don’t cover the costs of:
- estates and utilities
- depreciation or insurance
- other staff, for example, contributions towards departmental technical, administrative and management staff time.
We do cover these costs if related to animal housing facilities.
If the facilities or equipment were paid for by a Wellcome grant, you can only ask for access charges if:
- the grant has ended
- any support for running costs and maintenance contracts has ended.
You can ask for overheads if your grant will be based at a:
- university outside the UK or Republic of Ireland
- research organisation that does not receive core funding for overheads
- charitable or not-for-profit organisation
- small or medium-sized commercial organisation.
You can also ask for overheads on any part of your grant that is sub-contracted to any of the organisations listed above.
If you’re based at a UK university, you can’t ask for overheads for sub-contracted activity if your university will include the sub-contracted funding in its annual report to the UK Charity Research Support Fund.
Overheads can include:
- estates, for example building and premises
- non-project dedicated administrative and support staff
- administration, for example finance, library and room hire.
The total cost for overheads should not be more than:
- 20% of the direct research costs if you’re based in a low- or middle-income country
- 15% of the direct research costs if you’re based anywhere else.
These costs must directly support the activity funded by the grant.
How to apply for these costs
In your grant application you must:
- give a full breakdown of costs (you can't ask for a percentage of the research costs)
- explain why these costs are necessary for your research
- include a letter from the finance director of your host organisation, or the sub-contracted organisation, confirming that the breakdown is a true representation of the costs incurred.
Travel costs
Conference attendance
You can ask for a contribution towards the costs of attending scientific and academic meetings and conferences, including registration fees. The limits are:
- Lead applicant – £2,000 a year
- Coapplicants on your grant – £2,000 each a year
- Research and technical staff on your grant – £1,000 each a year.
We provide costs to cover caring responsibilities for any staff employed on your grant attend a conference. This includes childcare and any other caring responsibility they have. We will pay these if:
- Wellcome is providing the salary
- the conference is directly related to the research
- the caring costs are over and above what they would normally pay for care
- the conference organiser and their employing organisation are unable to cover the costs.
You can ask for up to £1,000 per person for each conference.
Collaborative travel
You can ask for travel and subsistence costs for collaborative visits for you and any staff employed on your grant. You’ll need to justify each visit and its duration.
Other travel
We will pay for other essential visits, for example to facilities, libraries, archives, sample collection and for fieldwork. You can include subsistence costs.
Carbon offset costs
This applies to all types of travel costs Wellcome provides.
You can ask for:
- The cost of low carbon travel where practical, even if it's more expensive (for example travelling by train instead of flying).
- Project-related resources or activities that provide an alternative to travel, such as video conferencing, communication and file-sharing software.
- Costs to offset the carbon emissions of the journeys you make. If carbon offsetting for travel is not part of your organisational sustainability strategy, you can ask us for a similar level of support for other sustainability initiatives. Your organisation must get our approval before submitting an application.
We won't pay for the core infrastructure that your host organisation should provide, unless you're eligible to ask for these costs under our overheads policy. Examples of these costs include:
- organisation-wide video conferencing packages
- high-speed broadband
- HD screens.
See our carbon offset policy for travel for information on what you and your organisation need to do.
Subsistence costs
If you’re away for up to one month you can ask for subsistence costs. These include accommodation, meals and incidentals (for example, refreshments or newspapers).
If your administering organisation has a subsistence policy, use their rates.
If your administering organisation doesn’t have a subsistence policy, please use the HMRC rates.
If you’re away for more than one month and up to 12 months, we will pay reasonable rental costs only, including aparthotels. You should discuss appropriate rates with your administering and host organisations, or Wellcome, as appropriate. We expect you to choose the most economical options, booked in advance where possible.
If you’re from a low- or middle- income country and will be working in a high-income country for more than one month and up to 12 months, you can also ask for up to £10 a day to cover extra costs, such as transport and incidentals.
If you’re away for more than 12 months, we will pay the costs of your housing. You should discuss your needs with your administering and host organisations.
The allowance we provide will be based on family and business need. We will set the maximum allowance we pay for each location. This will be based on current market data or, where data is unavailable, in consultation with your administering organisation, using equivalent market rates. Please contact us if you need help calculating the costs.
We will cover the direct expenses you have to pay to find and rent a home. We will not cover the cost of utilities or any refurbishment.
Overseas research
If you or any research staff employed on your grant will be doing research away from your home laboratory, we'll help with the additional costs of working on the project overseas. Please see the 'Overseas allowances' section for details.
If you or any staff employed on your grant will be spending time in another country, we’ll help you with the additional costs of working on the project overseas.
Overseas allowances are not counted against your £400,000 limit for research expenses.
Our overseas allowances are:
- a contribution towards the personal cost of carrying out research overseas, to ensure that you are not disadvantaged
- provided on the assumption that you’ll be paying income tax, either in your home country, or the country you will be working in (your personal tax is your responsibility).
- provided on the understanding that you or your partner will not receive equivalent allowances from elsewhere
- determined by the amount of time you will spend away from your home country.
Carbon offset costs
We expect the people we fund to choose travel that has a lower carbon impact, even if it’s more expensive (for example travelling by train instead of flying). We will not pay for business class flights.
You can ask for costs to offset the carbon generated by the travel as part of your overseas allowances. If carbon offsetting for travel is not part of your organisational sustainability strategy, you can ask us for a similar level of support for other sustainability initiatives. Your organisation must get our approval for other sustainability initiatives to be included in applications.
See our environmental sustainability policy for information on what you and your organisation need to do.
If you will be away more than 12 months, we will provide overseas allowances for your partner and any dependants if they are travelling with you.
If you will be away for 12 months or less and can justify why your partner and dependants must travel with you, we may provide overseas allowances for them.
We define your partner as the person:
- you’re married to
- you’re not married to but with whom you’ve been in a relationship for at least a year
and
- you live with at the same permanent address and share some form of joint financial commitment with, such as a mortgage.
See a list of low- and middle-income countries, as defined by the Organisation for Economic Co-operation and Development (OECD).
You can ask for the following allowances. You need to provide estimated costs as accurately as possible.
We will pay your travel costs at the beginning and end of your overseas work. Costs can be for air, ferry, train or coach fares.
All fares should be:
- in line with our environmental sustainability policy.
- booked in advance where possible.
If you are away for up to 12 months, you can ask for up to 80kg of additional baggage or unaccompanied airline freight for your outward and return journeys.
If you are away for more than 12 months, you can ask for the costs of shipping your personal items at the beginning and end of your overseas work.
We will pay the full cost of transporting:
- half a standard shipping container if you’re travelling alone
- a whole standard shipping container (20ft) if you’re travelling with a partner and/or dependants.
We will pay the cost of your medical insurance and travel insurance.
If you will be working in a low- or middle-income country we will also cover the cost of emergency evacuation cover.
We won’t pay for medical insurance if you will be based in the UK or Republic of Ireland.
We will pay the costs of visas, vaccinations and anti-malaria treatment.
You can ask for this if you’ll be based in a low- or middle-income country and it is necessary.
Costs can include guards, panic buttons and alarms. You should ask your employing organisation for advice on the level of security you need.
If you’re away for up to one month you can ask for subsistence costs. These include accommodation, meals and incidentals (for example, refreshments or newspapers).
If your administering organisation has a subsistence policy, use their rates.
If your administering organisation doesn’t have a subsistence policy, please use the HMRC rates.
If you’re away for more than one month and up to 12 months, we will pay reasonable rental costs only, including aparthotels. You should discuss appropriate rates with your administering and host organisations, or Wellcome, as appropriate. We expect you to choose the most economical options, booked in advance where possible.
If you’re from a low- or middle- income country and will be working in a high-income country for more than one month and up to 12 months, you can also ask for up to £10 a day to cover extra costs, such as transport and incidentals.
If you’re away for more than 12 months, we will pay the costs of your housing. You should discuss your needs with your administering and host organisations.
The allowance we provide will be based on family and business need. We will set the maximum allowance we pay for each location. This will be based on current market data or, where data is unavailable, in consultation with your administering organisation, using equivalent market rates. If you need help calculating the costs please contact us.
We will cover the direct expenses you have to pay to find and rent a home. We will not cover the cost of utilities or any refurbishment.
If you’re away for more than 12 months we will pay:
Local nursery or school fees
You can ask for these costs if you are in a location where there isn’t free local education of the same standard as in your home country.
Costs include:
- local nursery school fees up to a maximum of 570 hours a year for 3 to 4 year olds
- local junior or secondary school fees, up to the end of secondary school education.
Local international school fees
You can ask for these costs if local schools do not provide the same standard of education as in your home country. We will only pay the published termly school fees.
We will not cover the costs of:
- extracurricular activities, including field trips
- other extras including, but not limited to, uniforms, sports kit and equipment, transport, meals, books and electronic equipment.
Boarding school fees
We will consider paying the cost of boarding school fees in your home country if:
- a local international school is not available
- both parents, guardians or the sole care giver live outside the home country.
The allowance covers:
- up to a maximum of £30,000 a year for each child for the published termly fees only
- the cost of return airfares at the start and end of each school term, in line with our carbon offset policy for travel.
We will not cover the costs of:
- additional annual leave airfares
- extracurricular activities, including field trips
- other extras including, but not limited to, uniforms, sports kit and equipment, transport, meals, books and electronic equipment.
We will cover the cost of providing special needs education as far as possible. Please contact us to discuss your needs.
We would not usually expect to provide an education allowance if you will be working in a high-income country.
If you will be away for more than 12 months, we’ll pay for you to travel back to your home country for annual leave. This is in addition to your outward and return travel costs and depends on how long you will be away:
- 12-24 months – 1 annual leave trip
- 25-36 months – 2 annual leave trips
- 37-48 months – 3 annual leave trips
- 49-60 months – 4 annual leave trips
- 61-72 months – 5 annual leave trips
- 73-84 months – 6 annual leave trips
- 85-96 months – 7 annual leave trips.
All fares should be:
- in line with our environmental sustainability policy
- booked in advance where possible.
If you will be away for more than 12 months, you can ask for up to 100 hours of lessons in the local language for you and/or your partner during the first 12 months of your visit.
We will cover 100% of the costs for local language school classes or up to 50% of the costs of individual tuition.
We will not cover the cost of examinations or personal learning materials such as DVDs and books.
We cover fieldwork costs if they’re essential and you can justify them. Costs can include:
- survey and data collection, including communication and data collection services and any associated costs such as essential field materials, travel costs and language translation services
- the purchase, hire and running costs of vehicles dedicated to your project
- expenses for subjects and volunteers, including the recruitment of participants, their participatory fees and travel costs
- statistical analysis.
You can ask for other fieldwork costs that aren’t listed here, but you’ll need to justify them.
We will add an inflation allowance to your award. Your inflation allowance is based on your total eligible costs and the duration of the award.
You'll receive the following allowance if the costs in your application are in pounds sterling.
| Award duration (in months) | Inflation allowance |
|---|---|
| 0-12 | 0.0% |
| 13-24 | 1.2% |
| 25-36 | 2.4% |
| 37-48 | 3.6% |
| 49-60 | 4.9% |
| 61-72 | 6.2% |
| 73-84 | 7.5% |
| 85-96 | 8.8% |
The costs in your application must be based on current known costs, excluding inflation.
You should allow for salary pay awards during Year 1. These should be based on pay awards already agreed; if you don’t know what the pay award is yet then use the IMF rate for the currency your award will be made in.
If your organisation receives open access block grant funding, you can ask them to cover your open access article processing charges.
If you're at an organisation that does not receive block grant funding, we’ll supplement your grant when your paper has been accepted for publication.
You cannot ask for these charges in your grant application.
If you need to carry out clinical research using NHS patients or facilities, we will cover some of the research costs.
Annex A of the guidelines for attributing the costs of health and social care research and development (AcoRD) sets out the costs we cover, and which costs should be funded through the Department of Health and Social Care in England, or its equivalent in Northern Ireland, Scotland and Wales. If you're based in the Republic of Ireland, we would expect you to adhere to the spirit of these principles.
Read more information on our clinical trials policy.
If your proposal involves clinical research using NHS resources, check if you need to upload a SoECAT form with your full application.
You can ask for costs that are essential to the project. These can include:
- materials, including printing and publishing
- other costs relating to engagement activities that are essential to carry out your research, such as collaborating with people with lived experience, patient involvement (including under-served groups) and community engagement
- dissemination of research results and findings arising from Wellcome funded research and workshops.
For more information, please refer to our guidance on using an engaged research approach.
We will provide funds if you need to outsource project work to:
- contract research organisations
- other fee-for-service providers.
Allowed costs
You may ask for the following costs (you will have to justify them in your application):
- specialist publications that are relevant to the research and not available in institutional libraries
- consultancy fees
- expenses for subjects and volunteers – includes recruitment of participants, their participatory fees and travel, as well as interviewee expenses
- reasonable research-associated costs related to the feedback of health-related findings but not any healthcare-associated costs
- costs associated with developing an outputs management plan
- questionnaires, recruitment material, newsletters etc for clinical, epidemiological and qualitative research studies
- public engagement materials where dissemination (including printing and publishing) is a key activity of the project
- recruitment, advertising and interviewee travel costs for staff to be employed on the grant
- purchase, hire and running costs of project-dedicated vehicles
- project-specific personal protective equipment (PPE) that is above the standard expected for the setting
- costs to host/a contribution towards the cost of hosting:
- a conference
- a session within a conference
- a symposium
- a seminar series
- advisory board meetings, if appropriate.
- for research purposes, for example data gathering
- to disseminate your research findings, for example to policy makers.
- travel and accommodation for keynote speakers
- external room hire and catering
- event publicity and conference materials
- childcare and other caring responsibility costs for delegates
- any costs related to accessibility and inclusion.
Disallowed costs
We will not pay for:
- estates costs – such as building and premises costs, basic services and utilities*
- phone, postage, photocopying and stationery, unless you can justify these within a clinical or epidemiological study
- page charges and the cost of colour prints
- research, technical and administrative staff whose time is shared across several projects and isn’t supported by an audit record*
- PhD stipends
- cleaning, waste and other disposal costs*
- indirect costs – this includes general administration costs such as personnel, finance, library, room hire and some departmental services
- office furniture, such as chairs, desks and filing cabinets
- clothing such as lab coats and shoes
- non-research related activities such as catering, room and venue hire for staff parties, team-building events and social activities
- indemnity insurance (insurance cover against claims made by subjects or patients associated with a research programme)
- ethics reviews, unless you are in a low- or middle-income country
- radiation protection costs
- contingency funds
- organisation insurance
- clinical examination or course fees
- working capital costs of commercial organisations.
*We will fund these costs in the case of animal-related research.
What we don't offer
The award does not include salary costs for the lead applicant.
We only provide a salary for coapplicants in certain circumstances – see 'staff costs' for further details.
See 'Other costs' for the costs we will and will not provide.
1. Before you apply
Make sure you read everything on this page.
2. Submit your application to your administering organisation for approval
Complete your application on Wellcome Funding.
View the sample application form [PDF 620KB] – applicants will use identical forms for both the initial application and scale-up phase application.
Submit it to the 'authorised organisational approver' at your administering organisation for approval. Make sure you leave enough time for the approver to review and submit your application before the deadline. The approver may ask you to make changes to your application.
Get some guidance on using the Wellcome funding platform.
3. Host organisation reviews your application and submits it to us
Your application must be submitted by 17:00 (GMT/BST) on the deadline day.
4. Eligibility checks
We will check your and your team’s eligibility for the scheme and that your application demonstrates how you will collectively meet the aims of the scheme. If your application is ineligible or does not demonstrate how you will meet the aims of the scheme, we will withdraw your application and contact you to explain why.
5. Expert Advisory Committee – foundation phase
Your application will be reviewed by an Expert Advisory Committee. They will assess the body of work that is proposed for the two phases of the project (foundation and scale-up) with a specific emphasis on how the work carried out in the first 18 months will increase feasibility of the work planned for the scale-up phase. There will be no interview at this stage.
6. Final funding decisions
Final funding decisions for the foundation phase will be made by the Discovery Research Decision Board. You will receive an email notification of the funding decision soon after the decision has been made.
Please note funding provided at this stage will be for the foundation phase only.
7. Scale-up application
If your application for foundation funding is successful, your team will be invited to submit a revised application for scale-up funding approximately 12 months following the start of your foundation award.
The Expert Advisory Committee will review the scale-up proposals and interview the teams. Final funding decisions for the scale-up phase will be made by early 2026.
You will receive further details and guidance on the assessment process for scale-up funding in due course.
8. Feedback
Written feedback will be provided to all unsuccessful applicants at each decision point, including the reasons for a decision.
You must submit your application by 17:00 (GMT/BST) on the deadline day. We don’t accept late applications.
Last updated: February 2024
If you have a question about eligibility, what we offer or completing the application form, contact our funding information advisers:
If you have a question about your proposal or the remit of the funding call, contact us at:
We do not answer questions on the scope or competitiveness of proposals.
Foundation phase: up to £500k; Scale-up phase: you should ask for the resources you need for your programme – see the 'What we offer' section on this page. You will need to justify this in your application.
Up to 8 years, spanning two phases: a foundation phase for the first 18 months, followed by a scale-up phase up to a maximum of 6.5 additional years.